RULES OF THE 2005 IAPA AWARDS
WHO MAY ENTER AND WHAT MAY BE ENTERED

1. The "IAPA Grand Prize for Press Freedom" is open to one or more persons in the Americas for outstanding work in defense of freedom of the press. This award shall not be open to members or directors of the IAPA; neither shall it be open to staff members of the IAPA nor those hired by the IAPA to carry out special duties.

2. Only published news items will be considered for IAPA awards. Therefore, books, essays, theses and any other work that has not been published as a news article in a newspaper, periodical or magazine are excluded.

PRESENTATION AND NOMINATION OF THE CANDIDATES

3. Entries must be submitted by February 1 of each year and consist of work published during the previous calendar year.

4. Nominations for the "IAPA Grand Prize for Press Freedom" may be submitted during the IAPA Midyear Meeting and may be in respect of events or publication occurring before the competition year. During the Midyear Meetings, there will be a box in which those attending will be able to place their nominations for the "IAPA Grand Prize for Press Freedom."

DOCUMENTATION

5. Presentation: The entries should be presented in one folder, on the front of which the entrant shall put his name, the title of the work, the name of the publication that published it and the relevant category. The folder should be divided into the following sections:

5.1 Number of Copies. Two originals or photocopies of the complete work, folded and pasted to one or more US letter or A4 size page, in such a way that when unfolded they may be clearly seen by the judges. In the case of a series, all the articles should be included. As of this year, the entries for the categories indicated under section 5.3.1. shall be sent electronically to the e-mail address set forth therein, notwithstanding the fact that the same entries must be sent in physically as required by this rule and the rules below.

5.2 Original proof of the publication: A copy of the edition of the newspaper, periodical or magazine in which the entry was published, so that the judges can consider it in context. Only the section in which it appeared need be submitted. If the work is a series, only the first published part is required. For series of more than 10 parts, the first five and the last one are all that are required.

5.3 Electronic copy. In submitting your entry, please include your complete entry on a 3.5 inch computer diskette, or on a Compact Disc in text of Microsoft Word 2000 or XP or any other recent version of such programs. Make sure to write on the diskette label or CD, the name of the author, title of the work and newspaper or magazine that published it. Entries that do not include the diskette or CD will not be accepted.

5.3.1. Entries to be submitted Online. The entries corresponding to the following categories must be submitted via Internet to premios-awards@sipiapa.org : Opinion, News Coverage, In-Depth Reporting and Features. In addition to the electronic copy, a hard copy must be sent to the office.

5.4 Details of Context. The works should be accompanied by a brief note from the editor and/or author explaining how it was done, why, what repercussions it had and any other factor that may be regarded as important for the appraisal of the judges.

5.5 Nominee(s). Each nominee journalist should attach to his entry an 5x7" matte color photo and a brief résumé. Media entries should include a similar photo of the newsroom, of the newspaper building entrance and of the front page.

6. Identification of Category. Each entry shall be for only one category, which shall be clearly identified by the contestant. The judges may, at their discretion, reclassify the entry to the category they deem appropriate. Entries may be submitted in no more than three categories per medium.

6.1 Works Published in More than One Publication. If the same work has been published in more than one publication, even of the same company, the entrant must choose only one. Otherwise, the entry shall be withdrawn from the contest.

6.2 Limits to Number of Entries. A journalist may submit entries in different categories, but no more than one in each category. A work bylined by more than one journalist shall be considered for these purposes as the work of one person; therefore, the collective work may be submitted in only one category.

7. News Articles. Awards are given for articles or series of articles, not for publications.

8. Photographs. Published photographs may receive awards. The contestant should submit a copy of the photograph on paper and the page on which it was published. The page should be folded and pasted to a sheet of US letter or A4 size paper in such a way that it can be easily unfolded by the judges and the published photograph be clearly visible, as should the cutline. The contestant should also submit a few lines- no more than 20 to 25 - about the technical and journalistic conditions in which the photograph was taken and any other comment deemed to be useful to the judges. The photograph itself should also be submitted on 8x10" matte paper.

9. Cartoons. Awards are made for published cartoons. The rules are the same as for photographs.

10. The author of the entry and the publisher of the newspaper, periodical or magazine in which it was published waive copyright on the entry in the event that it wins an award, for its inclusion in an annual publication devoted the IAPA Awards.

THE JUDGES

11. The president of the IAPA will name a chairman, vice-chairman and members of the adjudication panel from among IAPA members.

12. The judges shall meet during the IAPA Midyear Meeting and from time to time as the chairman may decide.

13. The chairman may appoint judges specifically to make recommendations as to proposed winners in chosen categories. However, the final decision in each case shall be made jointly by the adjudication panel.

14. In the judging of a category in which an adjudication panel member has an interest, that member shall be invited to withdraw from
discussion of the category.

THE CATEGORIES AND THE AWARDS

15. The categories and the respective awards are detailed over page. At the discretion of the judges, honorable mentions may also be awarded, and these shall consist of a diploma in each case.

16. The winners shall receive their awards during the annual IAPA General Assembly. At the request of the organizers, promotional material concerning the winning entries shall be provided. Also, the companies nominating entrants shall facilitate, as far as possible, the
attendance of the winners at the awards presentation ceremony.

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